Deputy Utilities Director

Company: The City of Daytona Beach, FL
Location: Daytona Beach
Posted on: September 13, 2020

Job Description:

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CONTACT INFORMATION:

If you have any questions regarding employment with The City of Daytona Beach, you may contact:

Employment Services

301 S Ridgewood Ave. - Room 158

Daytona Beach, FL 32114

Phone: 386-671-8210

Residents of Daytona Beach given preference in hiring.

Applications are public record open for inspection.

Deputy Utilities Director

Department: Utilities

Division: 610100 - Utilities Admin

Job Status: Full-Time

Rate of Pay: $1,587.48 - $2,963.97

Status: Open until filled

Details: Weekly Salary Range Apply Now

This is a professional executive level position requiring advanced engineering and management work to assist with direction of water and wastewater treatment plant operation, water distribution, wastewater collection, reuse water system and stormwater system within the Utilities Department. Responsible for supervising, establishing and monitoring; working with division managers to cost effectively maximize the productivity of their operations and maintenance programs. Work involves responsibility for long and short term programs; planning with considerable authority delegated to operations and division managers for implementation of technical and administrative activities. Management skills and sound judgement in decision making is required. Work is performed under the general direction of the Utilities Director. Responsible for supervising the activities related to the City in accordance with policies determined by City management and applicable regulatory practices.

Minimum Qualifications Education, Training and Experience - Graduation from an accredited four-year college or university with a Bachelor's Degree in Engineering; eight (8) years professional, technical or administrative experience in the operation and knowledge of a municipal water utilities system. Must be a Licensed Professional Engineering (PE) in the state of Florida or eligible to obtain such licensure by reciprocity/comity; and four (4) years experience managing and supervising capital improvement projects; professional, technical and administrative staff, project management, and water Utility Operations.

SPECIAL REQUIREMENTS

Must possess or have the ability to obtain and maintain a valid Florida driver's license.

Job Description ESSENTIAL FUNCTIONS

The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.

•Direct division managers and support personnel to maximize safety, productivity and cost efficiency of utilities’ operations and maintenance programs

•Reviews and/or prepares documents for the procurement of equipment, consulting services, contracting services, etc. This includes preparation of City Commission Agenda Items documentation with coordination with the City’s Purchasing and Legal Departments.

•Responsible for making procedural and operation recommendations to the Director. Plan and prepare supporting documentation and presentations.

•Provide long range planning and policy development for the Department.

•Analyze Department’s budget and recommend adjustments.

•Provide direction and leadership to division managers on policies and procedures

•Oversee, analyze and evaluate the City’s Capital Improvement Projects (CIP)

•Stays abreast of technology trends, issues and development. Identify and provide training to staff and to other departments as necessary

•Maintain up to date knowledge of existing and emerging requirements from local/state/federal regulations and mandates related to the Utility Department’s operations.

•Work collaboratively with internal partners of the Utilities Department.

•Maintain effective working relationship with the City’s Department Heads, other city department staff, other government agencies and the public.

•Respond to citizen complaints, issues, and inquiries

•Prepare reports and presentations to City Commission and citizen groups

•Develops, coordinates, and implements programs, projects and operating procedures.

•Supervises and reviews site plans, cost estimates and contract documents for various plans, specifications and contracts

•Fosters positive employee relations and employee morale on a City-wide basis.

•Coordinates engineering design, maintenance, and construction activities with State, County, Federal and City departments, and consulting engineers.

•Prepares reports, studies, letters, purchase requests, ordinances, and a variety of written correspondence.

•Assists in the preparation of the annual budget, and prepares water, sewer stormwater improvement budget.

•Performs personnel relations activities

•Maintains current knowledge of appropriate professional developments, and appropriate State, Federal and local rules and regulatory developments

•Coordinates and schedules implementation of capital improvements

•Develops, organizes, and plans for emergency preparedness for utilities functions and assistance to citizens.

•Investigates and monitors safety issues and inspections, to include ensuring compliance with safety standards.

•Assists the Utilities Director with special tasks as needed.

•Acts as Utilities Director in the absence of the Director.

MARGINAL FUNCTIONS

Performs related duties as required.

PERFORMANCE APTITUDES

Data Utilization: Requires the ability to coordinate, manage, strategize, and/or correlate data and/or information. Includes exercise of judgment in determining time, place and/or sequence of operations. Includes referencing data analyses to determine necessity for revision of organizational components.

Human Interaction: Requires the ability to function in a supervisory/managerial capacity for a group of workers. Includes the ability to make decisions on procedural and technical levels.

Equipment, Machinery, Tools, and Materials Utilization: Requires the ability to operate, maneuver and/or control the actions of equipment, machinery, tools, and/or materials used in performing essential functions, such as demonstrated ability to utilize personal computer and office software such as MS Word, MS Excel, Power Point, and electronic mail.

Verbal and Written Aptitude: Ability to communicate effectively in oral and written form. Willingness to perform professional administrative work.

Mathematical Aptitude: Requires the ability to perform moderately complex algebraic and geometric operations; ability to utilize principles of basic probability and statistical inference.

Functional Reasoning: Requires the ability to apply principles of influence systems, such as motivation, incentive, and leadership. Ability to exercise independent judgment to apply facts and principles for developing approaches and techniques to problem resolution.

Situational Reasoning: Requires the ability to exercise the judgment, decisiveness and creativity required in situations involving the evaluation of information against sensory, judgmental, or subjective criteria, as opposed to that which is clearly measurable or verifiable.

ADA COMPLIANCE

Physical Ability: Tasks involve the ability to exert light physical effort in sedentary to light work, but which may involve some lifting, carrying, pushing and/or pulling of objects and materials of light weight (5-10 pounds). Tasks may involve extended periods of time at a keyboard or work station.

Sensory Requirements: Some tasks require oral communications ability.

Environmental Factors: Tasks are regularlyperformedwithoutexposure toadverse environmental conditions, such as dirt, dust, pollen, odors, wetness, humidity, rain, fumes,

temperature and noise extremes, machinery, vibrations, electric currents, traffic hazards, toxic agents, violence, disease, or pathogenic substances.

PERFORMANCE INDICATORS

The work performance of supervisory personnel of the City of Daytona Beach is routinely evaluated according to the performance criteria outlined herein:

Knowledge of Job: Has working knowledge of the methods, policies, and procedures of the City of Daytona Beach as such pertain to the performance of the essential duties of Deputy Utilities Director. Has comprehensive knowledge of municipal water, wastewater and stormwater collection and distribution systems operations, construction, maintenance and repair principles, and the methods, practices, procedures, materials, and equipment applicable to establishing and maintaining proper functioning in accordance with regulatory standards. Has comprehensive knowledge of the laws, ordinances, standards, and regulations pertaining to the essential duties and responsibilities of the position. Has comprehensive knowledge of the organization of the department, and of related departments and agencies. Clearly understands the occupational hazards and safety precautions required to perform the essential functions of the work. Has thorough knowledge of terminology and related professional languages used within the department as such pertain to work responsibilities. Knows how to maintain cooperative and effective relationships with intra- and interdepartmental personnel, as well as any external entities with which position interacts.

Quality of Work: Maintains high standards of accuracy in exercising duties and responsibilities. Exercises immediate remedial action to correct any quality deficiencies that occur in areas of responsibility. Maintains high quality communication and interaction with internal and external entities with which the position interacts.

Quantity of Work: Performs described essential functions and related assignments efficiently and effectively in order to produce quantity of work which consistently meets established standards and expectations.

Dependability: Assumes responsibility for completion of assigned functions. Completes assigned work within established deadlines in accordance with directives, policies, standards, and prescribed procedures. Maintains accountability for assigned responsibilities in the technical, human, and conceptual areas.

Attendance: Attends and remains at work regularly and adheres to policies and procedures regarding absenteeism and tardiness. Provides sufficient notice to upper management with respect to vacation time and leave requests.

Initiative and Enthusiasm: Exhibits an enthusiastic, self-reliant and self-starting approach to meet job responsibilities and accountabilities. Strives to anticipate work to be accomplished, and initiates proper and acceptable action for the completion of work with a minimum of supervision and instruction.

Judgment: Exercises analytical judgment in areas of responsibility. Identifies issues or situations as they occur and specifies decision objectives. Identifies or assists in identifying alternative solutions to issues or situations. Implements decisions in accordance with prescribed and effective policies and procedures and with a minimum of errors. Seeks expert or experienced advisement where appropriate and researches issues, situations and alternatives before exercising judgment.

Cooperation: Accepts supervisory and managerial instruction and direction and strives to meet the goals and objectives of same. Questions such instruction and direction when clarification of results or consequences is justified (i.e., poor communications, variance with established policies or procedures, etc.). Offers suggestions and recommendations to encourage and improve cooperation intra- and inter-departmentally.

Relationships with Others: Shares knowledge with managers, supervisors and coworkers for mutual benefit. Contributes to maintaining high morale among all employees. Develops and maintains cooperative and courteous relationships intra- and inter-departmentally, and with external entities with which the position interacts. Tactfully and effectively handles requests, suggestions, and complaints in order to establish and maintain good will. Emphasizes the importance of maintaining a positive image.

Coordination of Work: Plans and organizes daily work routine. Establishes priorities for the completion of work in accordance with sound time-management methodology. Avoids duplication of effort. Estimates expected time of completion of work elements and establishes a personal schedule accordingly. Attends required meetings, planning sessions, and discussions on time. Implements work activity in accordance with priorities and estimated schedules.

Safety and Housekeeping: Adheres to all established safety and housekeeping standards. Ensures such standards are not violated.

Planning: Plans, coordinates, and utilizes information effectively in a manner to improve activities and production. Knows and understands expectations regarding such activities and works to ensure such expectations are met. Develops and formulates ways, means, and timing to achieve established goals and objectives. Effectively and efficiently organizes, arranges, and allocates manpower, financial, and other designated resources to achieve such goals and objectives.

Organizing: Efficiently organizes own work and that of subordinate staff. Ensures that personnel under charge understand what results are expected of them and that each is regularly and appropriately informed of all matters either affecting or of concern to them.

Staffing: Works with upper management, where appropriate, to select and recommend employment of qualified personnel. Personally directs the development and training of personnel under charge, ensuring their proper induction, orientation, and training.

Leading: Provides a work environment that encourages clear and open communications. Has a clear and comprehensive understanding of the principles of effective leadership, as well as the application of such principles to functions under charge. Provides adequate feedback to personnel under charge concerning their performance in terms of excellent, satisfactory, or lacking. Commends and rewards personnel under charge for outstanding performance and takes timely and appropriate disciplinary action as necessary. Exercises enthusiasm in influencing and guiding others toward achievement of established goals and objectives.

Controlling: Establishes and maintains a work environment that is orderly and controlled. Coordinates, audits, and controls manpower and financial resources efficiently and effectively. Coordinates, audits, and controls the utilization of materials and equipment efficiently and effectively. Has a clear and comprehensive understanding of established standards, methods, and procedures.

Delegating: Assigns duties and responsibilities as necessary and/or appropriate to meet goals, enhance abilities of personnel under charge, build their confidence, and assist them in personal growth. Establishes and maintains confidence in personnel under charge to meet new or additional expectations.

Decision Making: Exercises discretion and judgment in developing and implementing courses of action affecting functions under charge. Recognizes when a particular policy, procedure, or strategy does not foster the desired result and moves decisively and explicitly to develop and implement alternatives.

Creativity: Regularly seeks new and improved methodologies, policies, and procedures for enhancing the effectiveness of functions under charge. Employs imagination and creativity in the application of duties and responsibilities. Is not adverse to change that supports achievement of goals and objectives.

Human Relations: Strives to develop and maintain excellent rapport with personnel under charge. Listens to and considers their suggestions and complaints and responds appropriately. Establishes a work environment to promote and maintain mutual respect.

Policy Implementation: Has a clear and comprehensive understanding of policies regarding functions under charge and the function of the organization. Adheres to all policies in the discharge of duties and responsibilities and ensures the same from personnel under charge.

Policy Formulation: Maintains current knowledge of changes in operating philosophies and policies and routinely reviews such policies to ensure any changes in philosophy or practice are appropriately incorporated into functions under charge. Recognizes and understands the relationship between operating policies and practices and morale and performance. Strives to ensure that established policies enhance same.

The City of Daytona Beach is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Daytona Beach will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.

Keywords: The City of Daytona Beach, FL, Daytona Beach , Deputy Utilities Director, Other , Daytona Beach, Florida