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Personal Assistant (P&S Paving)

Company: James Moore
Location: Daytona Beach
Posted on: November 22, 2021

Job Description:

James Moore & Co, P.L.'s HR Solutions team is currently working with P&S Paving Inc., seeking a Personal Assistant based in Daytona Beach, FLP&S Paving is a local, family owned business with 28 years of experience in the Daytona Beach area. Working with our team, you'll enjoy:

  • Company paid Medical Insurance
  • Company paid Life Insurance
  • Retirement benefits with company match
  • Cell phone reimbursement
  • Annual bonus payment eligibilityThis Personal Assistant will be responsible for assisting the President and Vice President with overseeing special projects both personal and professional. The Personal Assistant should have exceptional communication skills, organizational skills, a commitment to achieving a high level of accuracy and attention to detail, and a no-task-too-small approach to the work. This position will be a full-time exempt position, working in our office in Daytona Beach from 9am-3pm and on call after hours on nights and weekends.In addition, this position is responsible for:
    • Coordinates and schedules appointments for executives within Microsoft Outlook
    • Handles travel arrangements, booking flights, managing hotel reservations for the President and Vice President of the company for both business and personal reasons
    • Processes payment of personal bills
    • Prepare memos, letters, financial statements and other documents on behalf of the CEO using the Microsoft Office suite
    • Answer phone calls and direct calls to appropriate parties or take messages
    • Monitors voicemails and forwards along relevant information
    • Attend meetings to record minutes
    • Greet visitors and act as a gatekeeper for non-scheduled phone calls and walk-ins.
    • Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
      • File and retrieve corporate documents, records, and reports
        • Open, sort, and distribute incoming correspondence, including faxes and email
          Desired skills and experience:
          • Hospitality or customer service industry experience
          • Associate of Arts or more advanced degree required
          • 3+ years' experience in assisting C-suite level executives preferred
          • Strong oral and written business communication skills with a high-level attention to details
          • Ability to multi-task in a dynamic work environment
          • Proficient in Microsoft Office 365, including Word, Excel, and Outlook
          • Ability to work full-time as well as being on call as neededRequirements:
            • Ability to pass a drug screen and background check
            • Signing and following a confidentiality agreement
            • Bonded
            • Must be in Volusia CountyJames Moore & Co., CPAs provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation and training.Salary is dependent upon experience: $40,000 - 60,000 range

Keywords: James Moore, Daytona Beach , Personal Assistant (P&S Paving), Other , Daytona Beach, Florida

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