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Administration Assistant

Company: Halifax Area Advertising Authority Headquarters
Location: Daytona Beach
Posted on: January 13, 2022

Job Description:


Job Title: Administrative Assistant

Department: Administration

Reports to: Executive Director

Job Description: Assist all CVB Directors with administrative support as needed, in order to contribute to the success of the CVB as a whole.

Areas of Primary Responsibility and Focus:

--- Act as liaison and coordinate the details of all HAAA Board meetings, committee meetings, workshops, etc. This includes, but is not limited to: securing meeting location, room set up/clean up, preparation and distribution of meeting notices and materials, meeting RSVP and quorum verification, audio/visual requirements during meetings, and preparation of minutes. Post records on DaytonaBeach.com in a timely manner.

--- Handle all HAAA board member needs as needed with the Executive Director's approval.

--- Interact with all office staff and work cooperatively to ensure the smooth operation of the office.

--- Other duties and projects as assigned by supervisor.

EDUCATION/EXPERIENCE, KNOWLEDGE, SKILLS AND COMPETENCIES

--- Associates Degree and/or five years administrative experience.

--- Proficiency in Microsoft Office.

--- Ability to successfully manage multiple tasks and meet deadlines, set priorities and determine objectives and strategies to achieve them.

--- Ability to learn and adhere to Florida Sunshine Law and related public records requests.

--- Strong problem solving skills and the ability to assess and anticipate issues and proactively resolve them.

--- Strong verbal and written communication skills; excellent interpersonal skills with the ability to work effectively with all organizational levels.

--- Ability to work independently and exercise good judgment with exceptional attention to detail.

--- Positive, professional, "can do" attitude and ability to excel in fast-paced environment.

--- Must have a Florida driver's license and access to a working vehicle, for occasional deliveries and local travel.

ENVIRONMENTAL CONDITIONS:

--- Office will be considered 126 E. Orange Ave, Daytona Beach, FL 32114 and Volusia County.

--- Limited weekend and evening hours required.

--- Frequently work at fast pace with unscheduled interruptions.

PHYSICAL DEMANDS:

--- Ability to lift up to 25 pounds occasionally.

--- Ability to drive own vehicle as required to perform essential job functions.

COMPENSATION:

Hourly rate of pay commensurate with experience.

Keywords: Halifax Area Advertising Authority Headquarters, Daytona Beach , Administration Assistant, Other , Daytona Beach, Florida

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